Minutes of Meetings
Minutes of the Meeting of the Town Council of Ivybridge
held in the Watermark, Ivybridge, on Monday 10 May 2010
Present: |
Cllr Mrs F Reeve (Chairman) |
Cllr J Lloyd |
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Cllr Mrs E J Beeson |
Cllr Mrs B Malin |
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Cllr T Bowden |
Cllr T Parsons |
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Cllr C Childs |
Cllr Mrs E Silsbury |
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Cllr P Dredge |
Cllr M Walker |
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Cllr D Gray-Taylor |
Cllr R Wilson |
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Cllr A Khong |
Cllr A Wright |
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In Attendance: Cllr R Croad (County & District Councillor)
Cllr D May (District Councillor)
Cllr A Barber (District Councillor)
Inspector P Chivers (Police Representative)*
4 Members of the Public
1 Member of the Press
Mrs L Hughes (Town Clerk)
Mrs S Hocking (Administrative Officer)
The Town Mayor formally welcomed everyone to the meeting.
09/001 |
ELECTION OF TOWN MAYOR 2010-2011: Members considered the nomination of Councillor Mrs F Reeve for Town Mayor.
It was RESOLVED that Councillor Mrs F Reeve be elected as Town Mayor for 2010-2011.
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09/002 |
DECLARATION OF ACCEPTANCE OF OFFICE: The Town Mayor advised that she would sign the Declaration of Acceptance of Office in the presence of the Town Clerk.
It was RESOLVED to note the information.
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09/003 |
ELECTION OF DEPUTY TOWN MAYOR 2010-2011: Members considered the nomination of Councillor T Parsons for Deputy Town Mayor.
It was RESOLVED that Councillor T Parsons be elected as Deputy Mayor for 2010-2011.
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09/004 |
DECLARATION OF ACCEPTANCE OF OFFICE: The Deputy Town Mayor advised that he would sign the Declaration of Acceptance of Office in the presence of the Town Clerk.
It was RESOLVED to note the information.
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09/005 |
VOTE OF THANKS TO THE OUTGOING MAYORAL OFFICE HOLDERS: A vote of thanks was recorded by Councillor Mrs Reeve to Councillor P Dredge for his time in office as Deputy Mayor and he was then presented with some flowers for the Deputy Mayoress.
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09/006 |
ELECTION OF REPRESENTATIVES FOR OUTSIDE INTERESTS: Members considered a list of representatives for outside interests and then considered if any changes are required (copy previously circulated).
It was RESOLVED to approve the list with the following amendments and notes:
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09/007 |
ELECTION OF MEMBERS TO COMMITTEES: Members considered Committee nominations and confirmed membership (nominations to date previously circulated).
It was RESOLVED that nominations be approved as follows:
Planning & Infrastructure Committee (6 Councillors) Councillor T Bowden Councillor A Khong Councillor Mrs B Malin Councillor Mrs E Silsbury Councillor M Vincent 1 vacancy remaining
Policy and Resources Committee (7 Councillors) Vacancies to be agreed in June
Parks and Open Spaces Committee (6 Councillors) Councillor Mrs E J Beeson Councillor C Childs Councillor D Gray-Taylor Councillor J Lloyd Councillor M Walker Councillor R Wilson
Personnel Committee (6 Councillors) Councillor Mrs E J Beeson Councillor P Dredge Councillor Mrs B Malin Councillor T Parsons Councillor Mrs E Silsbury Councillor A Wright
The Watermark Committee (7 Councillors) Councillor Mrs E J Beeson Councillor T Bowden Councillor P Dredge Councillor A Khong Councillor Mrs B Malin Councillor T Parsons Councillor Mrs E Silsbury
Transport Sub Committee Councillor T Bowden Councillor P Dredge Councillor Mrs B Malin Councillor Mrs F Reeve Ms J Evans Mr D Simpson Mr J Montgomery
Emergencies Working Group Councillor T Bowden Councillor D Gray-Taylor Councillor M Vincent
Appeals Committee Mayor Councillor A Khong Councillor R Wilson
Micro Hydro Working Group Councillor Mrs F Reeve Councillor M Walker Councillor R Wilson
Governance Group Councillor P Dredge Councillor Mrs E J Beeson Councillor Mrs B Malin Councillor T Parsons Councillor Mrs E Silsbury
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An adjournment followed from 7.04pm to 7.15pm to allow any questions, reports or representations by the Public and the Community Police Officer.
*Inspector Chivers left the meeting at 7.15pm.
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10/008 |
APOLOGIES: Apologies were received from Councillor Vincent.
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10/009 |
MINUTES: The Minutes of the meeting of the Town Council held on 12 April 2010 (previously circulated) were received and adopted.
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10/010 |
PLANNING AND INFRASTRUCTURE COMMITTEE: The Minutes of the meetings held on 6 April and 20 April 2010 (previously circulated) were received and adopted.
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10/011 |
PARKS & OPEN SPACES COMMITTEE: The Minutes of the meeting held on 13 April 2010 (previously circulated) were received and adopted.
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10/012 |
POLICY & RESOURCES COMMITTEE: The Minutes of the meeting held on 26 April 2010 (previously circulated) were received and adopted.
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10/013 |
PERSONNEL COMMITTEE: The Minutes of the meeting held on 29 April 2010 (previously circulated) were received and adopted.
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10/014 |
EMERGENCY PLANNING GROUP: The notes of the meeting held on 19 March 2010 (previously circulated) were received and adopted.
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10/015 |
TOWN MAYOR’S & DEPUTY TOWN MAYOR’S INTERESTS: Consideration was given to a list of functions and activities attended by the Town Mayor and Deputy Mayor during the month of April 2010 (previously circulated).
It was RESOLVED that this information be received and noted.
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A short adjournment followed from 7.18pm to 7.30pm to allow questions, reports or representations from the District and County Councillors.
*Councillor May left the meeting at 7.30pm.
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10/016 |
W CALENDAR OF MEETINGS: Consideration was given to proposed dates for future Town Council and Committee Meetings, 2010-2011 (previously circulated).
It was RESOLVED to approve the dates given.
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10/017 |
STANDING ORDERS: Consideration was given to a draft of the Standing Orders and whether to invite the Governance Group to review these prior to adoption by Council (previously circulated). Councillor Wilson advised that two areas needed to be examined, ie the Election of Mayor process and also some clarity with regard to the Annual General Meeting before the new Standing Orders could be adopted.
It was RESOLVED that the Governance Group review the current Standing Orders and to report back to the July Council meeting.
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10/018 |
TESCO 106 MONEY AND MATCHED FUNDING: Consideration was given to a report regarding Town Centre issues (previously circulated). The Town Clerk advised that there was a balance of £42,800 remaining of the Tesco 106 money and that the Ivybridge Regeneration Group were involved in allocating the money to enhance the town with their recommendations to the Town Council and then to South Hams District Council. A view was expressed that improvements to the Leisure Centre would bring more people into the town. During discussion it was noted that both Tesco and Endsleigh Garden and Leisure make no charge for their parking, which created an unfair playing field when charges were levied in the town centre.
It was RESOLVED to:
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10/019 |
SOUTH HAMS LOCAL DEVELOPMENT FRAMEWORK: Consideration was given to a letter relating to the Development Plan Document for Ivybridge (previously circulated), along with the information regarding a public meeting on 27 May at 7.00pm at The Watermark. The Town Clerk advised that hard copies of the Framework were available but access was available via the website and the Town Council had set up a link through its own website. It was noted that representatives from the Forward Planning team at South Hams District Council would be at the public meeting. It was confirmed that the document would be considered at the June Council meeting.
It was RESOLVED to receive the letter and note the date of the meeting.
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10/020 |
MICRO HYDRO POWER SCHEME, RIVER ERME: Consideration was given to a report regarding activities since the April Council meeting but also to receive the notes of the meeting held on 28th April (previously circulated). A further email from Richard Pymm was circulated at the meeting and Councillor Walker provided a verbal update. He advised that he had met with Mr Pymm in Longtimber Woods and that there was a possibility of a system operating on the opposite side of the riverbank from the Arjo Wiggins extraction. It was further noted that information was awaited from the Environment Agency.
It was RESOLVED to receive the report and note the information provided.
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10/021 |
INVESTMENT STRATEGY: Consideration was given to the strategy for 2010/11 (previously circulated).
It was RESOLVED to thank Councillor Dredge for the work he had undertaken and to approve the strategy documentation.
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10/022 |
COMMUNITY ENGAGEMENT STRATEGY: Consideration was given to a draft strategy for community engagement (previously circulated). The Town Clerk advised that one additional bullet point in section 4 referring to “the promotion and establishment of groups to respond to a particular need”, would appropriately be included. It was noted that the Well Being Training was scheduled for Wednesday 19 May 2010 at 6.30pm in The Watermark.
It was RESOLVED to approve the draft strategy with the addition and to note the training date given.
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10/023 |
TOWN CLERK AND MAYOR’S MEETING: Consideration was given to the notes of the meeting in April (previously circulated). The Town Mayor advised that it was interesting to work with other towns on matters.
It was RESOLVED to receive the notes.
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10/024 |
POLICING MATTERS: Consideration was given to a Public Confidence news release from Devon and Cornwall Constabulary (previously circulated).
It was RESOLVED to receive the information.
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The meeting closed at 7.47pm.
Signed: ……………………………………….. Date: 7 June 2010
IVYBRIDGE TOWN COUNCIL
Report of the discussions during the adjournment of the Town Council Meeting held on Monday 10 May 2010
PUBLIC PARTICIPATION SESSION: 7.04PM - 7.15PM
Police Matters
Crime Figures
Inspector Chivers advised crime figures for April 2010 compared with April 2009; these were as follows -
|
April 2009 |
April 2010 |
Theft of Motor Vehicles |
0 |
1 |
Theft from Motor Vehicles |
2 |
4 |
Criminal Damage to Motor Vehicles |
4 |
14 |
Burglary Dwelling |
0 |
0 |
Burglary Other |
0 |
0 |
Theft/Fraud |
7 |
10 |
Criminal Damage |
6 |
4 |
Arson |
0 |
0 |
Assaults |
4 |
5 |
Drugs |
0 |
0 |
Other |
3 |
4 |
Totals |
26 |
42 |
Inspector Chivers advised:-
Assault/violence
1 wounding – a young male confronted by group of youths, male knocked to ground, kicked to head and assaulted with own walking stick. 5 male offenders identified. Enquiries continue.
1 ABH and Sexual Assault – male and female approached by male stranger (in drink). Male was assaulted as he intervened as male sexually assaulted female by touching. Offender arrested and charged.
1 Racial Aggravated Harassment – taxi driver, collect group from Plymouth nightclub dropped off in Ivybridge, abused him over race. Stole property from taxi. 3 males arrested currently on Police Bail.
Criminal Damage
Occurrences across the town, but 7 offences recorded in Western Road. Mainly overnight and involved in attacks to wing mirrors. In the main associated with people walking home after pubs close. Councillor Wilson advised that there is more damage than is reported.
2 persons arrested last Wednesday, similar circumstances, looking at links with earlier offences.
Neighbourhood Team Activities
2 evenings dedicated against boy racers and other traffic initiatives
Significant intervention work with a vulnerable individual at risk of offending.
Joint ‘walkabout’ with the Town Mayor.
Station Open Day is scheduled for 5 June 2010.
Chapel Place
Mrs Passmore from Ivybridge Community Association advised that the rubber stoppers on the premises had been removed several times although she had not reported the matter to the Police.
Congregating Youngsters
Mrs Passmore advised that following a telephone call to the Police recently regarding a large group of youngsters congregating in the area of Chapel Place moved on when the Police arrived.
Criminal Damage
Mr Connolly from Dairy Lane enquired what percentage of petty criminal damage was undertaken by youngsters. Inspector Chivers advised that it was difficult to provide exact figures, but that he believed that the vast majority of criminal damage was committed by young people and that it was not normally associate with mature individuals.
Town Mayor and Deputy Mayor
Mrs Passmore congratulated the Mayor and Deputy Mayor on their election to office for the forthcoming year.
Inspector Chivers left the meeting at 7.15pm.
COUNTY COUNCIL AND DISTRICT COUNCIL REPORTS/QUESTIONS: 7.18PM to 7,30PM
Councillor R Croad
Town Mayor and Deputy Mayor
Councillor Croad congratulated the Mayor and Deputy Mayor on their election to office for the forthcoming year.
Parking improvements
Councillor Croad advised that the parking improvements in the town had been delayed by approximately 3 weeks. It was noted that Blachford Road was being re-addressed to the deterioration in the state of the road. It was further noted that parking permits for Western Road and Keaton Road were included in the parking improvements works.
New Shelter for Train Station
Councillor Dredge thanked Devon County Council for funding the new shelter for the train station.
Councillor D May
Chief Executive
Councillor May advised that the selection process for appointing the new Chief Executive for South Hams District Council was being progressed.
Parks improvements
Councillor May advised that the Parks around the town were being improved. Councillor Wilson raised enquiries regarding access into St Johns Park and the fact that youngsters were climbing fences to enter the facilities and that it was a health and safety concern. Councillor May agreed to follow this up with the District Council.
Councillor A Barber
Ivybridge Site Allocations Plan
Councillor Barber advised that comments regarding this plan would be welcomed.
Community Fund
Councillor Wilson enquired if their was a possibility of some funding from the Community Fund for topsoil for the BMX area at Filham Park. Councillor Barber advised to submit an application form and that it will be considered.
Footpaths Improvements
It was noted that some improvements to the footpaths was essential and it was agreed that Councillor Mrs Silsbury would discuss this further with Councillor Barber. Councillor Croad suggested that Councillor Mrs Silsbury also discuss the matter with him as there was a possibility of funding being made available from the County Community Fund.
It was noted that Councillor Saltern had sent his apologies.